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Microsoft Outlook Mail – Triggers

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MSOUTLOOKMAIL 1 Microsoft Outlook Mail - Triggers

What will start your automation…

Run Once Tab: This tab allows you to schedule a Flow to execute a single time at a specific date and time. This is ideal for one-time operations such as data syncs, cleanups, or initial configuration steps. After execution, the schedule will be automatically cleared unless rescheduled manually.

Run Tab: This tab is used to set up repeating schedules:

  • Repeat feature: This dropdown determines how long the automation will continue repeating based on the selected frequency (Minutely or Hourly). You can choose from:
    • Repeat Forever
      • The automation will continue to run indefinitely at the defined interval (e.g. every 15 minutes).
      • No end condition is specified.
    • Repeat for (x) Times
      • You set a specific number of repetitions.
      • Requires the field Number (x) of Repeat Times to be filled (e.g. 10 times).
    • Repeat Between Start & End Dates
      • The automation will run only within a defined date range.
      • Additional fields will appear to select start and end dates.
      • Useful for limited-time schedules like campaigns or batch jobs.
  • Daily at Multiple Times: Sets the Flow to run several times per day based on a minutely or hourly interval.
  • Daily: This allows a Flow to run x times per day at a specific time.
  • Weekly: This allows you to run a Flow weekly by selecting the days and time.
  • Monthly: This will monitor your Trigger every month on a defined date and hour.
  • Yearly: This will monitor your Trigger on a specific date and hour every year.
  • Specific dates: This will start your Trigger on specific dates and time.

For more details, see Wiresk Scheduler – The Fundamentals.

After configuring your Trigger, you can load sample data into the Example Input panel in Flow Builder. This gives you a preview of what the Trigger returns and prepares the data for mapping.

How to get it:

  • Enter manually: Add your own sample data in the JSON editor, plain JSON string, or form view.
  • Use predefined Trigger samples: Triggers provide ready-made sample data that can be pulled directly into the Example Input panel.
  • Capture Example Input: Enable this option to record real data the next time the Flow runs. The captured sample will automatically appear in the panel.

With Sample Input in place, you can review the field structure and connect Trigger outputs to Method parameters with confidence.

For more details, refer to Example Input – How it Works.

These Triggers will start your Flow automatically at a specific time or intervals instead of being triggered by events like Webhooks.

Configuration Table:

Name*List Attachments
Connection*Select your connection or create one.
TimeoutYou can additionally set the Trigger duration to limit the information processed per execution to optimize performance and resource usage.
Recurrence Rule/scheduler*Set up your recurrence rule.

PARAMETERS

This tab enables you to configure the Trigger.

Message ID*:

ID of the message.

You can get the ID from Trigger “Retrieve New Message“, or “Search Mail Messages” in field “ID“.

This tab allows you to preview the data that will be retrieved and included in the output.

In specific Trigger instances, data can only be previewed when it is available for retrieval. If no event occurs from the Trigger, a message “No data available” will be displayed.

preview data button 2025 04 09 Microsoft Outlook Mail - Triggers

Use this button to preview the data based on the “Configure Parameter” tab.

(*) required field

Sample response 
HTTP/1.1 200 OK
Content-type: application/json

{
  "value": [
    {
      "@odata.type": "microsoft.graph.fileAttachment",
      "contentType": "contentType-value",
      "contentLocation": "contentLocation-value",
      "contentBytes": "contentBytes-value",
      "contentId": "null",
      "lastModifiedDateTime": "datetime-value",
      "id": "id-value",
      "isInline": false,
      "name": "name-value",
      "size": 99
    }
  ]
}
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Configuration Table:

Name*Retrieve New Messages
Connection*Select your connection or create one.
TimeoutYou can additionally set the Trigger duration to limit the information processed per execution to optimize performance and resource usage.
Recurrence Rule/scheduler*Set up your recurrence rule.

PARAMETERS

This tab enables you to configure the Trigger.

Mail Folder ID*

Select the folder to monitor for new mails.

Is Read

True – False

Whether to include read emails in the result.

Limit

Set the maximum number of records that will return from this Trigger.

Default: 100

This tab allows you to preview the data that will be retrieved and included in the output.

In specific Trigger instances, data can only be previewed when it is available for retrieval. If no event occurs from the Trigger, a message “No data available” will be displayed.

preview data button 2025 04 09 Microsoft Outlook Mail - Triggers

Use this button to preview the data based on the “Configure Parameter” tab.

(*) required field

Sample response 
HTTP/1.1 200 OK
Content-type: application/json

{
    "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#users('bb8775a4-4d8c-42cf-a1d4-4d58c2bb668f')/messages(sender,subject)",
    "value": [
        {
            "@odata.etag": "W/\"CQAAABYAAADHcgC8Hl9tRZ/hc1wEUs1TAAAwR4Hg\"",
            "id": "AAMkAGUAAAwTW09AAA=",
            "subject": "You have late tasks!",
            "sender": {
                "emailAddress": {
                    "name": "Microsoft Planner",
                    "address": "noreply@Planner.Office365.com"
                }
            }
        }
    ]
}
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Configuration Table:

Name*Search Mail Messages
Connection*Select your connection or create one.
TimeoutYou can additionally set the Trigger duration to limit the information processed per execution to optimize performance and resource usage.
Recurrence Rule/scheduler*Set up your recurrence rule.

PARAMETERS

This tab enables you to configure the Trigger.

Mail Folder ID*

Select the folder to monitor for new mails.

Search*

True – False

Whether to include read emails in the result.

Order by

Possible choices:

  • Subject – Descending
  • Subject – Ascending
  • Created Date Time – Descending
  • Last Modified Date Time – Descending
  • Last Modified Date Time – Ascending
  • Last Modified Date Time – Descending
  • Last Modified Date Time – Ascending
  • Received Date Time – Descending
  • Received Date Time – Ascending

Limit

Set the maximum number of records that will return from this Trigger.

Default: 100

This tab allows you to preview the data that will be retrieved and included in the output.

In specific Trigger instances, data can only be previewed when it is available for retrieval. If no event occurs from the Trigger, a message “No data available” will be displayed.

preview data button 2025 04 09 Microsoft Outlook Mail - Triggers

Use this button to preview the data based on the “Configure Parameter” tab.

(*) required field

Sample response 
HTTP/1.1 200 OK
Content-type: application/json

{
    "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#users('bb8775a4-4d8c-42cf-a1d4-4d58c2bb668f')/messages(sender,subject)",
    "value": [
        {
            "@odata.etag": "W/\"CQAAABYAAADHcgC8Hl9tRZ/hc1wEUs1TAAAwR4Hg\"",
            "id": "AAMkAGUAAAwTW09AAA=",
            "subject": "You have late tasks!",
            "sender": {
                "emailAddress": {
                    "name": "Microsoft Planner",
                    "address": "noreply@Planner.Office365.com"
                }
            }
        }
    ]
}
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Configuration Table:

Name*Track New Message Conversations
Connection*Select your connection or create one.
TimeoutYou can additionally set the Trigger duration to limit the information processed per execution to optimize performance and resource usage.
Recurrence Rule/scheduler*Set up your recurrence rule.

PARAMETERS

This tab enables you to configure the Trigger.

Mail Folder ID*

Select the folder which contains the conversation.

Conversation ID*

Select the conversation to monitor.

Limit

Set the maximum number of records that will return from this Trigger.

Default: 100

This tab allows you to preview the data that will be retrieved and included in the output.

In specific Trigger instances, data can only be previewed when it is available for retrieval. If no event occurs from the Trigger, a message “No data available” will be displayed.

preview data button 2025 04 09 Microsoft Outlook Mail - Triggers

Use this button to preview the data based on the “Configure Parameter” tab.

(*) required field

Sample response 
{
    "@odata.etag": "W/\"FwAAABYAAABLKA8B+6JdSYEX8klcW6C9AAABRQUB\"",
    "id": "AQMkADAwATM3ZmYAZS03NTZiLTI0YjYtMDACLTAwCgBGAAADcV-tQ1YeF0mshmMCQ_fwBwcAAEsoDwH7ol1JgRfySVxboL0AAAIBDAAAAEsoDwH7ol1JgRfySVxboL0AAAABRmUYAAAA",
    "createdDateTime": "2024-01-17T10:57:45Z",
    "lastModifiedDateTime": "2024-01-17T10:57:46Z",
    "changeKey": "FwAAABYAAABLKA8B+6JdSYEX8klcW6C9AAABRQUB",
    "categories": [
        {
            "name": "Green Category"
        }
    ],
    "receivedDateTime": "2024-01-17T10:57:45Z",
    "sentDateTime": "2024-01-17T10:57:38Z",
    "hasAttachments": false,
    "internetMessageId": "<d27ef31d-ee5b-43cb-8688-08f585c3a460@SI2PR04MB5239.apcprd04.prod.outlook.com>",
    "subject": "Undeliverable: Re: Hello developer",
    "bodyPreview": "Delivery has failed to these recipients or groups:\r\n\r\nwiresk@outlook.com\r\nA problem occurred during the delivery of this message. Please try to resend the message later.\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nDiagnostic information for administrators:\r\n\r\nGenerating ser",
    "importance": "normal",
    "parentFolderId": "AQMkADAwATM3ZmYAZS03NTZiLTI0YjYtMDACLTAwCgAuAAADcV-tQ1YeF0mshmMCQ_fwBwEASygPAfuiXUmBF-JJXFugvQAAAgEMAAAA",
    "conversationId": "AQQkADAwATM3ZmYAZS03NTZiLTI0YjYtMDACLTAwCgAQAFzOexGlFjtAuu9F1RMSzIw=",
    "conversationIndex": "AQHaSTQAXM57EaUWO0C670XVExLMjA==",
    "isDeliveryReceiptRequested": null,
    "isReadReceiptRequested": false,
    "isRead": true,
    "isDraft": false,
    "webLink": "https://outlook.live.com/owa/?ItemID=AQMkADAwATM3ZmYAZS03NTZiLTI0YjYtMDACLTAwCgBGAAADcV%2FtQ1YeF0mshmMCQ%2BfwBwcAAEsoDwH7ol1JgRfySVxboL0AAAIBDAAAAEsoDwH7ol1JgRfySVxboL0AAAABRmUYAAAA&exvsurl=1&viewmodel=ReadMessageItem",
    "inferenceClassification": "focused",
    "body": {
        "contentType": "html",
        "content": "<html><head>\r\n<meta http-equiv=\"Content-Type\" content=\"text/html; charset=utf-8\"></head><body><p><b><font color=\"#000066\" size=\"3\" face=\"Arial\">Delivery has failed to these recipients or groups:</font></b></p><font color=\"#000000\" size=\"2\" face=\"Tahoma\"><p><a href=\"mailto:wiresk@outlook.com\">wiresk@outlook.com</a><br></font><font color=\"#000000\" size=\"3\" face=\"Arial\">A problem occurred during the delivery of this message. Please try to resend the message later.<br></font><font color=\"#000000\" size=\"2\" face=\"Tahoma\"><br></p></font><br><br><br><br><br><br><font color=\"#808080\" size=\"2\" face=\"Tahoma\"><p><b>Diagnostic information for administrators:</b></p><p>Generating server: SI2PR04MB5239.apcprd04.prod.outlook.com<br></p><p>wiresk@outlook.com<br>Remote server returned '533 5.4.0 Your message seems to have triggered our junk email filters. Could you edit your message and try again?'<br></p><p>Original message headers:</p><pre>Received: from SI2PR04MB5239.apcprd04.prod.outlook.com\r\n ([fe80::39bb:4fbc:8d5a:d651]) by SI2PR04MB5239.apcprd04.prod.outlook.com\r\n ([fe80::39bb:4fbc:8d5a:d651%7]) with mapi id 15.20.7202.020; Wed, 17 Jan 2024\r\n 10:57:38 +0000\r\nMIME-Version: 1.0\r\nContent-Type: text/plain\r\nDate: Wed, 17 Jan 2024 10:57:38 +0000\r\nMessage-ID:\r\n\t<SI2PR04MB5239FA4DD11D24B8E04F7230C0722@SI2PR04MB5239.apcprd04.prod.outlook.com>\r\nSubject: Re: Hello developer\r\n</pre></font></body></html>"
    },
    "sender": {
        "emailAddress": {
            "name": "Microsoft Outlook",
            "address": "MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@sct-15-20-4755-11-msonline-outlook-6ea25.templateTenant"
        }
    },
    "from": {
        "emailAddress": {
            "name": "Microsoft Outlook",
            "address": "MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@sct-15-20-4755-11-msonline-outlook-6ea25.templateTenant"
        }
    },
    "toRecipients": [
        {
            "emailAddress": {
                "name": "wiresk@outlook.com",
                "address": "wiresk@outlook.com"
            }
        }
    ],
    "ccRecipients": [
        {
            "emailAddress": {
                "name": "wiresk@outlook.com",
                "address": "wiresk@outlook.com"
            }
        }
    ],
    "bccRecipients": [
        {
            "emailAddress": {
                "name": "wiresk@outlook.com",
                "address": "wiresk@outlook.com"
            }
        }
    ],
    "replyTo": [
        {
            "emailAddress": {
                "name": "wiresk@outlook.com",
                "address": "wiresk@outlook.com"
            }
        }
    ],
    "flag": {
        "flagStatus": "notFlagged"
    },
    "attachments": [
        {
            "@odata.type": "#microsoft.graph.fileAttachment",
            "@odata.mediaContentType": "application/octet-stream",
            "id": "AQMkADAwATM3ZmYAZS03NTZiLTI0YjYtMDACLTAwCgBGAAADcV-tQ1YeF0mshmMCQ_fwBwcAAEsoDwH7ol1JgRfySVxboL0AAAIBCQAAAEsoDwH7ol1JgRfySVxboL0AAAAFvMLzAAAAARIAEAB72Yl0u2nOQ6eZDp_pHGVI",
            "lastModifiedDateTime": "2024-01-24T07:28:14Z",
            "name": "Product.csv",
            "contentType": "application/octet-stream",
            "size": 542,
            "isInline": false,
            "contentId": null,
            "contentLocation": null,
            "contentBytes": "77u/SUQsVHlwZSxTS1UsTmFtZSxQdWJsaXNoZWQsSXMgZmVhdHVyZWQ/LFZpc2liaWxpdHkgaW4gY2F0YWxvZyxTaG9ydCBkZXNjcmlwdGlvbixEZXNjcmlwdGlvbixEYXRlIHNhbGUgcHJpY2Ugc3RhcnRzLERhdGUgc2FsZSBwcmljZSBlbmRzLFRheCBzdGF0dXMsVGF4IGNsYXNzLEluIHN0b2NrPyxTdG9jaw0KMjY3MixzaW1wbGUsOTMzODk3MjAwMzM4NywzMyBTb3V0aCBDaGFyZG9ubmF5LDEsMCx2aXNpYmxlLCwsLCxub25lLCwxLDYNCjI2NzMsc2ltcGxlLDkzMzg5NzIwMDMzNzAsMzMgU291dGggU2VtaWxsb24gU2F1dmlnbm9uIEJsYW5jLDEsMCx2aXNpYmxlLCwsLCxub25lLCwxLDI0DQo="
        }
    ]
}
Expand

Once your Flow is configured, you can test or automate it using the Run panel or by managing Triggers from the Flow Management screen.

  • Run Flow: Manually runs the Flow once using sample data. Ideal for testing logic and field mapping. See How to Run a Flow.
  • Run Scheduler: Force-runs the Trigger immediately using live input. This bypasses the recurrence rule and is useful for verifying real data mapping. Learn more in Wiresk Scheduler – The Fundamentals.

From the Trigger management panel (clock icon), you can:

  • Activate or deactivate Triggers
  • Force-run the scheduler
  • Copy Routing Keys (for HTTP Triggers)

If your Flow uses a Webhook Trigger, it runs automatically on each incoming webhook—no scheduler required. It remains active until you manually deactivate it.

Important 01 Microsoft Outlook Mail - Triggers

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