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Wiresk

Google Forms – Triggers

Estimated reading time: 5 min

What will start your automation…

Run Once Tab: This tab allows you to schedule a Flow to execute a single time at a specific date and time. This is ideal for one-time operations such as data syncs, cleanups, or initial configuration steps. After execution, the schedule will be automatically cleared unless rescheduled manually.

Run Tab: This tab is used to set up repeating schedules:

  • Repeat feature: This dropdown determines how long the automation will continue repeating based on the selected frequency (Minutely or Hourly). You can choose from:
    • Repeat Forever
      • The automation will continue to run indefinitely at the defined interval (e.g. every 15 minutes).
      • No end condition is specified.
    • Repeat for (x) Times
      • You set a specific number of repetitions.
      • Requires the field Number (x) of Repeat Times to be filled (e.g. 10 times).
    • Repeat Between Start & End Dates
      • The automation will run only within a defined date range.
      • Additional fields will appear to select start and end dates.
      • Useful for limited-time schedules like campaigns or batch jobs.
  • Daily at Multiple Times: Sets the Flow to run several times per day based on a minutely or hourly interval.
  • Daily: This allows a Flow to run x times per day at a specific time.
  • Weekly: This allows you to run a Flow weekly by selecting the days and time.
  • Monthly: This will monitor your Trigger every month on a defined date and hour.
  • Yearly: This will monitor your Trigger on a specific date and hour every year.
  • Specific dates: This will start your Trigger on specific dates and time.

For more details, see Wiresk Scheduler – The Fundamentals.

After you’ve configured your Trigger parameters, select the “Use” button to fetch a live sample of data from the Trigger.

What it does:

  • Extracts real data based on your Trigger setup
  • Validates your parameters by showing if they match existing records
  • Prepares data for field mapping – the sample helps you map your Trigger output to your Method parameters in the Flow. Refer to FIELD MAPPING documentation.

Think of it as a preview step: it makes sure your Trigger is working and gives you real data to work with when setting up the rest of your flow.

icon gmail 1 Google Forms - Triggers

These Triggers will start your Flow automatically at a specific time or intervals instead of being triggered by events like Webhooks.

Configuration Table:

(*) required field

Name*Get Form List by Search Criteria
Connection*Select your Google connection or create one.
Time outYou can additionally set the Trigger duration to limit the information processed per execution to optimize performance and resource usage. 
Recurrence rule/scheduler*Set up your recurrence rule.

PARAMETERS

This tab enables you to configure the Trigger.

Search String*:

Enter your search.

Search Criteria:

Conditions on the search string.

  • Equals
  • Not Equals
  • Contains
  • Does Not Contain
  • Starts With
  • Ends With

This tab allows you to preview the data that will be retrieved and included in the output.

In specific Trigger instances, data can only be previewed when it is available for retrieval. If no event occurs from the Trigger, a message “No data available” will be displayed.

preview data button 2025 04 09 Google Forms - Triggers

Use this button to preview the data based on the “Configure Parameter” tab.

⚠️ Reminder: Click “Use” to validate your Trigger with sample data before saving.

Response sample 
{
    "formId": "19nPNjSo0DNM1Q8W3nEvIFHZu8r5Yx9wbq_sTr3dxGlQ",
    "responderUri": "https://docs.google.com/forms/d/e/1FAIpQLScmXkCiIvdSV2Uifc4Mcrvj5isTvH6u73s8xvbY_T4g090FBA/viewform",
    "revisionId": "00000006",
    "info": {
        "documentTitle": "test file name",
        "title": "Smith Test Form"
    },
    "items": [
        {
            "itemId": "75ed85cc",
            "title": "Title of each question, (!NOTE: in real response the `question` only contain 1 type question type)",
            "questionItem": {
                "question": {
                    "questionId": "75ffe21c",
                    "required": true,
                    "textQuestion": {
                        "paragraph": true
                    },
                    "choiceQuestion": {
                        "type": "DROP_DOWN, CHECKBOX, RADIO",
                        "options": [
                            {
                                "value": "Option 1"
                            }
                        ]
                    },
                    "fileUploadQuestion": {
                        "folderId": "1_wR7T5T1KP7cVwWmZhkBSOPdp-fgca6ksRMqlb6Xn1inyv8cz_UK17p4ixtnclX4e",
                        "maxFileSize": "10485760",
                        "maxFiles": 1
                    },
                    "scaleQuestion": {
                        "high": 5,
                        "low": 1,
                        "lowLabel": "5"
                    },
                    "rowQuestion": {
                        "title": "Row 1"
                    },
                    "dateQuestion": {
                        "includeYear": true
                    }
                },
                "image": {
                    "contentUri": "https://lh6.googleusercontent.com/bidssge8H5dp",
                    "properties": {
                        "alignment": "LEFT",
                        "width": 170
                    }
                },
                "grid": {
                    "columns": {
                        "type": "RADIO",
                        "options": [
                            {
                                "value": "Column 1"
                            }
                        ]
                    }
                }
            }
        }
    ]
}
Expand

Configuration Table:

(*) required field

Name*On New Form Response
Connection*Select your Google connection or create one.
Time outYou can additionally set the Trigger duration to limit the information processed per execution to optimize performance and resource usage. 
Recurrence rule/scheduler*Set up your recurrence rule.

PARAMETERS

This tab enables you to configure the Trigger.

Include Legacy data:

Yes – No

Include the previous responses.

Form ID*:

Select the form, or provide it ID.

This tab allows you to preview the data that will be retrieved and included in the output.

In specific Trigger instances, data can only be previewed when it is available for retrieval. If no event occurs from the Trigger, a message “No data available” will be displayed.

preview data button 2025 04 09 Google Forms - Triggers

Use this button to preview the data based on the “Configure Parameter” tab.

⚠️ Reminder: Click “Use” to validate your Trigger with sample data before saving.

Response sample 
{
    "createTime": "2024-06-05T03:28:47.580Z",
    "lastSubmittedTime": "2024-06-05T03:28:47.580544Z",
    "responseId": "ACYDBNhLKB77DZnxEiiqL2OqUJdmt6qmWwq77wdIwAnNHPxnJEo9SIkdJSuVoJA6rhyLh8Q",
    "answers": {
        "704f9a53": {
            "questionId": "704f9a53",
            "textAnswers": {
                "answers": [
                    {
                        "value": "benoit"
                    }
                ]
            },
            "questionTitle": "name"
        },
        "4842f816": {
            "questionId": "4842f816",
            "textAnswers": {
                "answers": [
                    {
                        "value": "XS"
                    }
                ]
            },
            "questionTitle": "t-shirt size"
        },
        "1e9dfb54": {
            "questionId": "1e9dfb54",
            "textAnswers": {
                "answers": [
                    {
                        "value": "yes so cool the t-shirt"
                    }
                ]
            },
            "questionTitle": "notes or comments"
        }
    }
}
Expand

Configuration Table:

(*) required field

Name*Get All Form Responses
Connection*Select your Google connection or create one.
Time outYou can additionally set the Trigger duration to limit the information processed per execution to optimize performance and resource usage. 
Recurrence rule/scheduler*Set up your recurrence rule.

PARAMETERS

This tab enables you to configure the Trigger.

Form ID*:

Select the form, or provide it ID.

This tab allows you to preview the data that will be retrieved and included in the output.

In specific Trigger instances, data can only be previewed when it is available for retrieval. If no event occurs from the Trigger, a message “No data available” will be displayed.

preview data button 2025 04 09 Google Forms - Triggers

Use this button to preview the data based on the “Configure Parameter” tab.

⚠️ Reminder: Click “Use” to validate your Trigger with sample data before saving.

Response sample 
{
    "createTime": "2024-06-05T03:28:47.580Z",
    "lastSubmittedTime": "2024-06-05T03:28:47.580544Z",
    "responseId": "ACYDBNhLKB77DZnxEiiqL2OqUJdmt6qmWwq77wdIwAnNHPxnJEo9SIkdJSuVoJA6rhyLh8Q",
    "answers": {
        "704f9a53": {
            "questionId": "704f9a53",
            "textAnswers": {
                "answers": [
                    {
                        "value": "benoit"
                    }
                ]
            },
            "questionTitle": "name"
        },
        "4842f816": {
            "questionId": "4842f816",
            "textAnswers": {
                "answers": [
                    {
                        "value": "XS"
                    }
                ]
            },
            "questionTitle": "t-shirt size"
        },
        "1e9dfb54": {
            "questionId": "1e9dfb54",
            "textAnswers": {
                "answers": [
                    {
                        "value": "yes so cool the t-shirt"
                    }
                ]
            },
            "questionTitle": "notes or comments"
        }
    }
}
Expand

Once your Flow is configured, you can test or automate it using the Run panel or by managing Triggers from the Flow Management screen.

  • Run Flow: Manually runs the Flow once using sample data. Ideal for testing logic and field mapping. See How to Run a Flow.
  • Run Scheduler: Force-runs the Trigger immediately using live input. This bypasses the recurrence rule and is useful for verifying real data mapping. Learn more in Wiresk Scheduler – The Fundamentals.

From the Trigger management panel (clock icon), you can:

  • Activate or deactivate Triggers
  • Force-run the scheduler
  • Copy Routing Keys (for HTTP Triggers)

If your Flow uses a Webhook Trigger, it runs automatically on each incoming webhook—no scheduler required. It remains active until you manually deactivate it.