Wiresk Scheduler – The Fundamentals

Understanding Scheduled Triggers, Recurrence Rules, Jobs, and Execution Behavior

The Scheduler is a core part of Wiresk. It determines when and how often a Flow should run by configuring recurrence rules on its Trigger. This removes the need for manual execution and supports automated, time-based workflows.

How the Scheduler Works Behind the Scenes Copy Link

When you assign a schedule to a Trigger, Wiresk performs the following operations at each scheduled interval:

1. Data Retrieval

At the scheduled time, Wiresk sends a request to the connected app (e.g., Odoo, Notion, HubSpot) using your configured filters. For example, it might fetch all contacts where the name equals “John.”

2. Job Creation

Each record retrieved becomes a separate job. If 10 matching items are found, Wiresk generates 10 jobs.

3. Flow Execution per Job

Each job runs through the Flow independently. The Flow is executed once per data item, ensuring isolated processing and reducing risk of error propagation.

Data Processing Approach Copy Link

Wiresk uses a two-part strategy for efficient and safe processing:

• Batch Retrieval: Data is pulled in medium-sized batches (typically 100–1000 items) to balance performance and load.
• Individual Processing: Each record is processed independently. If one job fails, it doesn’t block others from being executed.

Field Mapping and Sample Data Copy Link

When configuring a Trigger, Wiresk provides a sample using the Use button (formerly “Get Sample”). This sample is a generic mock dataset, not real data. It helps you map fields correctly before running the Flow.

The field mapping logic you configure with the sample will be applied to all actual jobs during real executions.

To test your Flow with live data, use the Run Scheduler tab explained below.

Scheduler Configuration: Recurrence Rules Copy Link

Wiresk allows scheduling in two ways through the Recurrence Rule settings:

1. Run Once Tab Copy Link

Use this to schedule a one-time execution.

• Ideal for:
  • Initial data syncs
  • Setup tasks
  • Manual test executions
• After execution, the schedule automatically clears.

2. Run Tab Copy Link

Used to set repeating schedules across various timeframes.

Repeat Options Copy Link

Frequency Modes Copy Link

You can select from the following recurrence frequencies:

Using the Run Scheduler Tab Copy Link

The Run Scheduler tab in the Flow Builder allows you to manually force-run the scheduler once using real data from the Trigger.

How to use it:

1. Click the Run button in the bottom-left corner of the Flow Builder.
2. Open the Run Scheduler tab.
3. Select the Trigger (if more than one is configured).
4. Click Run.

Wiresk will immediately retrieve live data using your Trigger’s filters and process the Flow as if the schedule had triggered normally.

This is useful for verifying:

• Live field mapping with actual records
• Flow behavior using real-time input
• Connection integrity before enabling full automation

Managing Triggers Copy Link

To access:

1. Go to the Flow Management section.
2. Click the clock icon next to the Flow to open the Trigger Management Panel.

From here, you can:

• Activate or deactivate Triggers
• Force-run a scheduler
• Copy Routing Keys (if you have configured an HTTP Trigger)

To modify the recurrence rule, open the Flow in the Flow Builder and edit the Trigger directly.

Don’t stop here! Copy Link