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Wiresk

Xero – Update Records

Estimated reading time: 13 min

What your automation will do…

A connection to your Xero account is needed so we can sync it with our platform.
Refer to Xero – Connection
You can include between 1 and 255 Methods to build complex Flows.
XERO Xero - Update Records
This unified Method is used to Update Records in a specific Entity.

Configuration Table:

Input Options (Field Mapping):

  • Input: Allows dynamic inputs, e.g., from a Trigger or from Step responses. Input tab>uncheck “Show recommended” to see all fields).
  • Default Value: Select value from a defined list or specify a fixed attribute.
  • Manual input: Set a custom value by using the Lightning Bold feature.
Name*Update Record
Connection*Select your connection or create one.
Entity* (Set of data that contain records)Select the available Entities to create records:Invoice, Contact, Item, Purchase Order, Contact Groups, Employee, Asset, Asset Type, Tracking Category, Folder.

(*) required field

Configuration tables for each Entity:

Use this Method to update an Invoice.
 
When updating Invoices:
▪️ Providing an existing Line Item with its Line Item ID will update that line item.
▪️ Not providing an existing Line Item with it’s Line Item ID will result in that line item being deleted.


Tip: Get ID and Code value (for example Contact ID) from Method “Get Records“, “Find Record” or from Trigger “Get all Records of an Entity“.

See Xero Invoice API Reference. 

Invoice status changes:

The following state changes are valid when updating invoices.

Existing statusNew status
DRAFTDRAFT
DRAFTSUBMITTED
DRAFTAUTHORISED
DRAFTDELETED
SUBMITTEDSUBMITTED
SUBMITTEDAUTHORISED
SUBMITTEDDRAFT
SUBMITTEDDELETED
AUTHORISEDAUTHORISED
AUTHORISEDVOIDED

Updating Invoices:

You can only update an invoice depending on the type of invoice, and its payment status.

Payment StatusACCRECACCPAY
UnpaidYesYes
Paid (in part, or in full)Yes – with exceptions belowNo
In a locked periodNoNo

If an invoice is paid in part or in full, you can only update the following fields:

  • Reference
  • DueDate
  • InvoiceNumber
  • BrandingThemeID
  • Contact, unless the payment is made with a Credit Note
  • URL
  • LineItems
    • Description
    • AccountCode, except for Construction Industry Scheme (CIS) account codes
    • Tracking

Configuration table:

MAP FIELDS [+ Add Field] Select fields from a list, to configure the invoice update. Additional fields: Tenant, Invoice Number, Reference, Date String, Date, Due Date String, Due Date, Status, Line Amount Types, Line Items, Url, Currency Code, Expected Payment Date, Planned Payment Date
Invoice ID*Unique Identifier of the Invoice (that has been generated by Xero).
TypeSelect the Invoice Type:

Account receivable: A sales invoice – commonly known as an Accounts Receivable or customer invoice.

Account Payable : A bill – commonly known as an Accounts Payable or supplier invoice.
ContactName: Full name of contact/organization.

[+ Add Field] add more fields in Contact:
Contact ID: Enter the Unique Identifier or Look up the value by select Input > Lookup tab > Select Search button to display a list.

Email Address: Email address of contact person.
Bank Account Details: Bank account number.
Addresses [⊕ Element][⊕ Map] Add a repeating group of fields or Map it from an array. See Field Mapping.
Additional Address can be added as elements.

Element 1: Represents the first address.
_Address Type: If you do not specify an AddressType, Xero will treat the address as a STREET address by default. Possible values :
POBOX: For PO Box addresses.
STREET: For street addresses (default if no type is specified).
DELIVERY: For delivery addresses.

_Address Line 1 [+ Add Field] add more Address Line.
_City
_Region
_Postal Code
_Country

Phone [⊕ Element][⊕ Map] Add a repeating group of fields or Map it from an array. See Field Mapping.
Additional Phone can be added as elements.
Element 1: Represents the first Phone.
_Phone Type: If you do not specify a PhoneType, Xero will treat the phone number as a DEFAULT phone number. Possible values :
DEFAULT: The primary phone number (default if no type is specified).
MOBILE: For mobile phone numbers.
FAX: For fax numbers.
DDI: For direct dial-in numbers.

_Phone Number
_Phone Area Code
_Phone Country Code
Line Items[⊕ Element][⊕ Map] Add a repeating group of fields or Map it from an array. See Field Mapping.
Additional Line can be added as elements.

Element 1: Represents the first Line.
Line Item ID: Unique Identifier of the Line Item.

Description: Description of the line item (max length = 4000).
Unit Amount: By default, unit amount will be rounded to two decimal places.
Quantity: Line item Quantity.

[+ Add Field] add more fields in Line Items:

Tax Type: Used as an override if the default Tax Code for the selected Account Code is not correct – see TaxTypes.

Tax Amount: The tax amount is auto calculated as a percentage of the line amount based on the tax rate. You can change this value if the tax calculation is incorrect.

Line Amount: The line amount reflects the discounted price if a DiscountRate has been used i.e LineAmount = Quantity * Unit Amount * ((100 – DiscountRate)/100) (can’t exceed 9,999,999,999.99 ).

Account Code: Customer defined alpha numeric account code e.g 200 or SALES.
specifies which revenue or expense account the credit note applies to.
Tip: Find the Account Code with the Method “Get Records” or “Find Records”, Entity “Account”.

Item Code: User defined item code.

Discount Amount
Discount Rate
Percentage discount or discount amount being applied to a line item. Only supported on ACCREC invoices and quotes. ACCPAY invoices and credit notes in Xero do not support discounts.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.
Invoice Number (max length = 255)If your Invoice Type is ACCREC – Enter a Unique alpha numeric code identifying invoice ( when missing will auto-generate from your Organisation Invoice Settings).If your Invoice Type is ACCPAY – Enter a non-unique alpha numeric code identifying invoice. This value will also display as Reference in the UI.
ReferenceACCREC only – additional reference number (max length = 255)
Date StringUse these fields if you are working with date strings that are not in the standard YYYY-MM-DD format.

The DateString and DueDateString fields accept dates in a human-readable string format (e.g., "1 January 2023" or "01/01/2023").
Xero will attempt to parse the string into a valid date.

If both Date and DateString (or DueDate and DueDateString) are provided, Xero will prioritize the Date and DueDate fields.
DateDate invoice was issued – YYYY-MM-DD.

If the Date element is not specified it will default to the current date based on the timezone setting of the organisation.
Due Date StringUse these fields if you are working with date strings that are not in the standard YYYY-MM-DD format.

The Date String and Due Date String fields accept dates in a human-readable string format (e.g., "1 January 2023" or "01/01/2023").
Xero will attempt to parse the string into a valid date.

If both Date and Date String (or Due Date and Due Date String) are provided, Xero will prioritize the Date and DueDate fields.
Due DateDate invoice is due – YYYY-MM-DD
StatusPossible values : Draft – Submitted – Authorized For more details, refer to Invoice Status.
Line Amount TypesLine amounts are exclusive of tax by default if you don’t specify this element.Possible values:

Exclusive: Line items are exclusive of tax

Inclusive: Line items are inclusive tax

NoTax: Line have no tax
UrlURL link to a source document – shown as “Go to [appName]” in the Xero app.
Currency codeThe currency that invoice has been raised in (see List of Currencies).
Expected Payment DateShown on sales invoices (Accounts Receivable) when this has been set.
Planned Payment DateShown on bills (Accounts Payable) when this has been set.

(*) required field

Example of Invoice (ACCREC)

Invoice with every single element being specified:

{
  "Invoices": [
    {
      "Type": "ACCREC",
      "Contact": {
        "ContactID": "eaa28f49-6028-4b6e-bb12-d8f6278073fc"
      },
      "DateString": "20025-09-08T00:00:00",
      "DueDateString": "20025-10-20T00:00:00",
      "ExpectedPaymentDate": "2009-10-20T00:00:00",
      "InvoiceNumber": "OIT:01065",
      "Reference": "Ref:SMITHK",
      "BrandingThemeID": "3b148ee0-adfa-442c-a98b-9059a73e8ef5",
      "Url": "http://www.accounting20.com",
      "CurrencyCode": "NZD",
      "Status": "SUBMITTED",
      "LineAmountTypes": "Inclusive",
      "SubTotal": "87.11",
      "TotalTax": "10.89",
      "Total": "98.00",
      "LineItems": [
        {
          "ItemCode": "Test 01",
          "Description": "3 copies of OS X 10.6 Snow Leopard",
          "Quantity": "3.0000",
          "UnitAmount": "59.00",
          "TaxType": "OUTPUT",
          "TaxAmount": "19.67",
          "LineAmount": "177.00",
          "AccountCode": "200",
          "Tracking": [
            {
              "TrackingCategoryID": "e2f2f732-e92a-4f3a-9c4d-ee4da0182a13",
              "Name": "Region",
              "Option": "North"
            }
          ]
        },
        {
          "ItemCode": "Test 02",
          "Description": "Returned Apple Keyboard with Numeric Keypad (faulty)",
          "Quantity": "1.0000",
          "UnitAmount": "-79.00",
          "TaxType": "OUTPUT",
          "TaxAmount": "-8.78",
          "LineAmount": "-79.00",
          "AccountCode": "200"
        }
      ]
    }
  ]
}
Expand
Use this Method to update a Contact.
 
⚠️ When you are updating a contact you don’t need to specify every element. If you exclude an element then the existing value will be preserved.

▪️ The business rules around contacts in Xero may be changing in the future and ‘Contact Name’ may no longer be a unique field.
▪️ We recommend all developers use ContactID to uniquely reference contacts in Xero and do not rely on ContactName as a way to reference contact data uniquely in Xero.


Tip: Get ID and Code value (for example Contact ID) from Method “Get Records“, “Find Record” or from Trigger “Get all Records of an Entity“.

See Xero Contact API Reference. 
MAP FIELDS [+ Add Field] Select fields from a list, to configure the Contact update. Additional fields: Tenant, FirstName, LastName, Contact Number, Email Address, Company Number, Addresses, Phones, Contact Persons, Bank Account Details, Tax Number, Accounts Receivable Tax Type, Accounts Payable Tax Type, IsSupplier, IsCustomer, Default Currency.
Contact ID*Unique Identifier of the Contact in Xero.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.
NameFull name of contact/organisation (max length = 255)
FirstNameFirst name of contact person (max length = 255)
LastNameLast name of contact person (max length = 255)
Contact NumberThis field is read only on the Xero contact screen, used to identify contacts in external systems (max length = 50). If the Contact Number is used, this is displayed as Contact Code in the Contacts UI in Xero.
Email AddressEmail address of contact person (umlauts (ä, ö, ü) not supported) (max length = 255)
Company NumberCompany registration number. Max 50 char.
Addresses[⊕ Element][⊕ Map] Add a repeating group of fields or Map it from an array. See Field Mapping.
Additional Address can be added as elements.
Element 1: Represents the first address.
_Address Type: If you do not specify an AddressType, Xero will treat the address as a STREET address by default.
Possible values :
POBOX: For PO Box addresses.
STREET: For street addresses (default if no type is specified).
DELIVERY: For delivery addresses.

_Address Line 1 [+ Add Field] add more Address Line.
_City
_Region
_Postal Code
_Country
Phones[⊕ Element][⊕ Map] Add a repeating group of fields or Map it from an array. See Field Mapping.
Additional Phone can be added as elements.

Element 1: Represents the first Phone.
_Phone Type: If you do not specify a PhoneType, Xero will treat the phone number as a DEFAULT phone number.
Possible values :
DEFAULT: The primary phone number (default if no type is specified).
MOBILE: For mobile phone numbers.
FAX: For fax numbers.
DDI: For direct dial-in numbers.

_Phone Number
_Phone Area Code
_Phone Country Code
Contact Persons A contact can have a maximum of 5 Contact Persons.[⊕ Element][⊕ Map] Add a repeating group of fields or Map it from an array. See Field Mapping.
Additional Phone can be added as elements.
Element 1: Represents the first Contact person.

First Name
Last Name
Email Address
Include in Emails: True – False
To indicate whether contact should be included on emails with invoices etc.
Bank Account DetailsBank account number of contact.
Tax NumberTax number of contact – this is also known as the ABN (Australia), GST Number (New Zealand), VAT Number (UK) or Tax ID Number (US and global) in the Xero UI depending on which regionalized version of Xero you are using (max length = 50).
Accounts Receivable Tax TypeDefault tax type used for contact on AR invoices.This field is optional. If not provided, Xero will use the default tax type set in the organization’s settings. The available tax types depend on your organization’s tax settings. You can view and manage tax types in the Xero UI under Settings > Tax Rates.
Accounts Payable Tax TypeDefault tax type used for contact on AP invoices.This field is optional. If not provided, Xero will use the default tax type set in the organization’s settings. The available tax types depend on your organization’s tax settings. You can view and manage tax types in the Xero UI under Settings > Tax Rates.
Default CurrencyRepresents the three-letter currency code (e.g., USD, EUR, GBP. See List of Currencies) that will be used as the default currency for the contact.If not provided, Xero will use the organization’s default currency (as set in the Xero organization settings).

(*) required field

Example of updating a Contact 
{
  "ContactID": "eaa28f49-6028-4b6e-bb12-d8f6278073fc",
  "ContactNumber": "ID001",
  "Name": "ABC Limited",
  "FirstName": "John",
  "LastName": "Smith",
  "EmailAddress": "john.smith@gmail.com",
  "Addresses": [
    {
      "AddressType": "POBOX",
      "AddressLine1": "P O Box 123",
      "City": "Wellington",
      "PostalCode": "6011"
    }
  ],
  "BankAccountDetails": "01-0123-0123456-00",
  "TaxNumber": "12-345-678",
  "AccountsReceivableTaxType": "OUTPUT",
  "AccountsPayableTaxType": "INPUT",
  "DefaultCurrency": "NZD"
}
Use this Method to update an Item by Item ID.
 
⚠️ Only the fields you include in your update request will be modified; any fields you omit will retain their existing values in Xero.
 
⚠️ Tracked items in Xero have their inventory quantity and value monitored, and sales are restricted based on stock levels. Untracked items are simply listed on transactions without inventory tracking. Consult Xero’s help center for more information.
 
Tip: Get ID and Code value (for example Contact ID) from Method “Get Records“, “Find Record” or from Trigger “Get all Records of an Entity“.

See Xero Items API Reference. 

Adjusting the quantity and value of tracked items:

The Quantity and TotalCostPool elements are read-only and cannot be directly modified through the Items endpoint. To update the quantity or value of tracked items, you must create accounting transactions.

To raise the value and quantity of a tracked item, generate purchase transactions such as ACCPAY Invoices or SPEND Bank Transactions. Conversely, to reduce the value and quantity of tracked items, create sales transactions like ACCREC Invoices or RECEIVE Bank Transactions. For further details on inventory adjustments, refer to the Tracked Inventory in Xero guide.

Configuration table:

MAP FIELDS [+ Add Field] Select fields from a list, to configure the Item update. Additional fields: Tenant, Description, Inventory Asset Account Code, IsSold, IsPurchased, Purchase Description, Purchase Details, Sales Details.
Item ID*Unique Identifier of the Item in Xero.
CodeEnter a user defined item code.
NameThe name of the item.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.
DescriptionDescription of the item.
Inventory Asset Account CodeThe inventory asset account for the item. The account must be of type INVENTORY. The COGSAccountCode in PurchaseDetails is also required to create a tracked item.
IsSoldTrue – False If True the item will be available on sales transactions in the Xero UI.
IsPurchasedTrue- False If True the item is available for purchase transactions in the Xero UI.
Purchase DescriptionThe purchase description of the item (max length = 4000)
Purchase Details[+ Add Field] add more fields:
Unit Price: By default UnitPrice is rounded to two decimal places.

Account Code: Default account code to be used for purchased/sale. Not applicable to the purchase details of tracked items.

Cost of good sold Account Code(COGSAccountCode): Cost of goods sold account. Only applicable to the purchase details of tracked items.

Tax Type: Used as an override if the default Tax Code for the selected Account Code is not correct – see TaxTypes.
Sales Details[+ Add Field] add more fields:
Unit Price: By default UnitPrice is rounded to two decimal places.

Account Code: Default account code to be used for purchased/sale. Not applicable to the purchase details of tracked items.

Tax Type: Used as an override if the default Tax Code for the selected Account Code is not correct – see TaxTypes.

(*) required field

Use this Method to update a Purchase Order.
 
⚠️ When creating a purchase order you can set the Status field to DRAFT, SUBMITTED, or AUTHORISED. However, once a purchase order is set to SUBMITTED or AUTHORISED, it cannot be reverted to DRAFT through the Update Method. Additionally, the statuses BILLED and DELETED are system-generated and cannot be assigned manually during creation or updates.
 
Tip: Get ID and Code value (for example Contact ID) from Method “Get Records“, “Find Record” or from Trigger “Get all Records of an Entity“.

See Xero Purchase Order API Reference. 

Updating line items when updating purchase orders:

In an update request:

  • Providing an existing Line Item with its Line Item ID will update that line item.
  • Providing a Line Item with no Line Item ID will create a new line item.
  • Not providing an existing Line Item with it’s Line Item ID will result in that line item being deleted.

Configuration table:

MAP FIELDS [+ Add Field] Select fields from a list, to configure the Purchase Order update. Additional fields: Tenant, Date, Status, Line Amount Types, Currency Code, Purchase Order Number, Reference, Branding Theme ID, Send To Contact, Delivery Address, Attention To, Telephone, Delivery Instructions, Expected Arrival Date.
Purchase Order ID*Unique Identifier of the Purchase Order.
Contact provide information of an existing contact.Contact ID: Enter the Unique Identifier or Look up the value by select Input > Lookup tab > Select Search button to display a list.

[+ Add Field] add more fields in Contact:
Name: Full name of contact/organization.
Line Items[⊕ Element][⊕ Map] Add a repeating group of fields or Map it from an array. See Field Mapping.
Additional Line can be added as elements.
Element 1: Represents the first Line.
Line Item ID: Unique Identifier of the Line Item.

Unit Amount: By default, unit amount will be rounded to two decimal places.
Quantity: Line item Quantity.

[+ Add Field] add more fields in Line Items:
Description: Description of the line item (max length = 4000).

Account Code: specifies which revenue or expense account the credit note applies to.
Tip: Find the Account Code with the Method “Get Records” or “Find Records”, Entity “Account”.

Discount Rate: Percentage discount being applied to a line item

Tax Type: Used as an override if the default Tax Code for the selected Account Code is not correct – see TaxTypes.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.
DateDate purchase order was issued – YYYY-MM-DD. If the Date element is not specified then it will default to the current date based on the timezone setting of the organisation
Delivery DateDate the goods are to be delivered – YYYY-MM-DD (From supplier location).
StatusOnce a purchase order is set to SUBMITTED or AUTHORISED, it cannot be reverted to DRAFT through the API. Additionally, the statuses BILLED and DELETED are system-generated and cannot be assigned manually during creation or updates.Possible values: SUBMITTED AUTHORISED
Line Amount TypesLine amounts are exclusive of tax by default if you don’t specify this element.Possible values:

Exclusive: Line items are exclusive of tax

Inclusive: Line items are inclusive tax

NoTax: Line have no tax
Currency CodeThe currency that purchase order has been raised in (see List of Currencies).
Purchase Order NumberEnter the Unique alpha numeric code identifying purchase order ( when missing will auto-generate from your Organisation Invoice Settings).
ReferenceAdditional reference number.
Branding Theme IDUnique Identifier of the Branding Theme that apply to this Purchase Order.
Send To ContactTrue – False To set whether the purchase order should be marked as “sent”. This can be set only on purchase orders that have been approved or billed.
Delivery AddressThe address the goods are to be delivered to.
Attention ToThe person that the delivery is going to.
TelephoneThe phone number for the person accepting the delivery.
Delivery InstructionsA free text field for instructions (500 characters max).
Expected Arrival DateThe date the goods are expected to arrive.

(*) required field

Example request to update a purchase order to mark it as sent 
{
  "PurchaseOrderID": "8694c9c5-7097-4449-a708-b8c1982921a4",
  "SentToContact": true
}
Use this Method to update Contact Groups.
 
Tip: Get ID and Code value (for example Contact ID) from Method “Get Records“, “Find Record” or from Trigger “Get all Records of an Entity“.

See Xero Contact Groups API Reference. 
MAP FIELDS [+ Add Field] Select fields from a list, to configure the Contact Group update. Additional fields: Tenant, Name, Status.
Contact Group ID*Unique Identifier of the contact group.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.
NameNew Name of the Contact Group.
StatusNew Status of the Contact Group.

Possible values:

ACTIVE: The contact group is active and fully functional.

ARCHIVED: The contact group is archived and no longer active.

(*) required field

Example request to rename a Contact Group 
{
  "ContactGroupID": "679382fd-7a71-4281-b013-0ff811ca87ab",
  "Name": "New Name Here"
}
{
  "ContactGroupID": "679382fd-7a71-4281-b013-0ff811ca87ab",
  "Name": "New Name Here"
}
Use this Method to update a single or many Employees.
 
⚠️ When you are updating an employee you don’t need to specify every element. If you exclude an element then the existing value of that field will be preserved.
 If you want to “terminate” an employee, you need to update their TerminationDate.
 
Tip: Get ID and Code value (for example Contact ID) from Method “Get Records“, “Find Record” or from Trigger “Get all Records of an Entity“.
 
See Xero Employees API Reference. 
MAP FIELDS [+ Add Field] Select fields from a list, to configure the Employee update. Additional fields: Tenant.
Employees*Employee ID*: Unique Identifier of the Employee.

First Name: First name of an employee (max length = 255)
Last Name: Last name of an employee (max length = 255)

Status: Possible values: ACTIVE – ARCHIVED

External Link: Link to an external resource, for example, an employee record in an external system. You can specify the URL element.
The description of the link is auto-generated in the form Go to <App name>. <App name> refers to the Xero application name that is making the API call.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.

(*) required field

Example of request to update employees 
{
  "Employees": [
    {
      "FirstName": "new name",
      "LastName": "Bloggs",
      "ExternalLink": {
        "Url": "http://twitter.com/#!/search/Joey+Bloggs"
      }
    }
  ]
}
Use this Method to update assets.
 
⚠️ When you are updating an Asset you don’t need to specify every element. If you exclude an element then the existing value of that field will be preserved.
 
Tip: Get ID and Code value (for example Contact ID) from Method “Get Records“, “Find Record” or from Trigger “Get all Records of an Entity“.

See Xero Asset API Reference. 

Updating Asset Status:

Certain status transitions may require specific fields to be set. For instance, moving an asset from “DRAFT” to “REGISTERED” typically requires assigning properties such as AssetTypeId, PurchaseDate, PurchasePrice, and depreciation settings.

Configuration table:

MAP FIELDS [+ Add Field] Select fields from a list, to configure the Asset update. Additional fields: Tenant, Asset Type ID, Purchase Date, Purchase Price, Book Depreciation Setting.
Asset ID*Unique Identifier of the Asset to update.
Asset Name*The name of the asset.
Asset Number*Must be unique.
Asset Status*Possible Values:

DRAFT – The asset is still being created or in the process of being set up and is not yet officially registered in the system.

REGISTERED – The asset is officially registered and active in the system.

DISPOSED – The asset has been disposed of (retired, sold, or written off) and is no longer in use.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.
Asset Type IDProvide the specific ID that links this asset to its asset type.
Purchase DateThe date the asset was purchased YYYY-MM-DD.
Purchase PriceThe purchase price of the asset.
Book Depreciation Setting[+ Add Field] add more fields:

Effective From Date: The date that this depreciation setting is effective from. Displayed as ‘Depreciation start date’ (YYYY-MM-DD)

Depreciation Method: The method of depreciation applied to this asset. Possible values:
– No Depreciation
– Straight Line
– DiminishingValue100 = Diminishing Value at 100%
– DiminishingValue150 = Diminishing Value at 150%
– DiminishingValue200 = Diminishing Value at 200%
– FullDepreciation = Full Depreciation at purchase

Averaging Method: The method of averaging applied to this asset. Possible values:
– Actual Days
– Full Month

Depreciation Rate: The rate of depreciation (e.g. 0.05)

Depreciation Calculation Method: Possible values:
– Rate = Depreciation Rate (e.g. 20%)
– Life = Effective life (e.g. 5 years)
– None

(*) required field

Example of the minimum request to update an asset 
{
      "assetId": "dacdcf3f-d6b1-425a-921a-777a4d79ad6b",
      "assetName": "Other Computer",
      "assetNumber": "FA-00210",
      "assetStatus": "Draft"
}
Use this Method to update Asset Types.
 
Tip: Get ID and Code value (for example Contact ID) from Method “Get Records“, “Find Record” or from Trigger “Get all Records of an Entity“.

See Xero Asset Type API Reference. 
MAP FIELDS [+ Add Field] Select fields from a list, to configure the Asset Type update. Additional fields: Tenant.
Asset Type ID*Unique Identifier of the Asset Type to update.
Asset Type NameThe name of the Asset Type.
Fixed Asset Account IDThe asset account for fixed assets of this type.

Tip: you can Look up the value by select Input > Lookup tab > Select Search button to display a list.
Depreciation Expense Account IDThe expense account for the depreciation of fixed assets of this type.

Tip: you can Look up the value by select Input > Lookup tab > Select Search button to display a list.
Accumulated Depreciation Account IDThe account for accumulated depreciation of fixed assets of this type.

Tip: you can Look up the value by select Input > Lookup tab > Select Search button to display a list.
Book Depreciation SettingDepreciation Method: The method of depreciation applied to this asset. Possible values:
– No Depreciation
– Straight Line
– DiminishingValue100 = Diminishing Value at 100%
– DiminishingValue150 = Diminishing Value at 150%
– DiminishingValue200 = Diminishing Value at 200%
– FullDepreciation = Full Depreciation at purchase

Averaging Method: The method of averaging applied to this asset. Possible values:
– Actual Days
– Full Month

Depreciation Rate: The rate of depreciation (e.g. 0.05)

Depreciation Calculation Method: Possible values:
– Rate = Depreciation Rate (e.g. 20%)
– Life = Effective life (e.g. 5 years)
– None
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.

(*) required field

Example of request for updating an Asset Type name 
{
 "assetTypeId": "5da209c5-5e19-4a43-b925-71b776c49ced",
 "assetTypeName": "New ASSET TYPE NAME"
}
Use this Method to update Tracking Categories.

See Xero Tracking Categories Reference. 
MAP FIELDS [+ Add Field] Select fields from a list, to configure the Tracking Category update. Additional fields: Tenant, Status.
Name*The name of the Tracking Category.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.
StatusPossible values: ACTIVE – ARCHIVED

(*) required field

Example of request for updating a Tracking Category status 
POST https://api.xero.com/api.xro/2.0/TrackingCategories/{TrackingCategoryID}
{
  "Status": "ARCHIVED"
}
Use this Method to rename a Folder.

See Xero Folder Reference. 
MAP FIELDS [+ Add Field] Select fields from a list, to configure the Folder update. Additional fields: Tenant.
ID*Unique Identifier of the folder to rename.
Name*The name of the Folder.
ADDITIONAL FIELDS
TenantOptionally select a specific Organization (for Xero Account with multiple Organisations). Select Input > Lookup tab > Select Search button to display a list.

(*) required field

Example of request to rename a Folder 
{"name":"New Folder Name"}

Once your Flow is configured, you can test or automate it using the Run panel or by managing Triggers from the Flow Management screen.

  • Run Flow: Manually runs the Flow once using sample data. Ideal for testing logic and field mapping. See How to Run a Flow.
  • Run Scheduler: Force-runs the Trigger immediately using live input. This bypasses the recurrence rule and is useful for verifying real data mapping. Learn more in Wiresk Scheduler – The Fundamentals.

From the Trigger management panel (clock icon), you can:

  • Activate or deactivate Triggers
  • Force-run the scheduler
  • Copy Routing Keys (for HTTP Triggers)

If your Flow uses a Webhook Trigger, it runs automatically on each incoming webhook—no scheduler required. It remains active until you manually deactivate it.